1. Job Specification & Scope
Job title, client name, service category, and on-site job duration
2. Crew & Burdened Labor Engine
1 Field Tech • 4.0 Total Crew-Hours
Protects true margins: adds ~18% for FICA (7.65%), FUTA/SUTA (2-3%), Workers Comp insurance (5-8%), & payroll processing.
3. Travel & Vehicle Mileage
16 Miles • IRS Standard Rate
2024/2025 standard business rate includes depreciation, insurance, repairs, and fuel.
4. Consumables & Cleaning Chemistry
3 Itemized Products
5. Equipment Depreciation & Maintenance Buffer
Sinking fund & wear reserve for pressure washers, extractors, vacs, and water carts
6. Operational Overhead Allocation
$25.94/hr Absorption Rate (3.5 hrs allocated)
Prevents hidden losses by allocating your monthly fixed business costs (rent, insurance, software, marketing) into every billable job hour.
e.g., 1 solo tech = 160 hrs, 2 techs = 320 hrs
7. Pricing & Quoting Strategy Engine
Top-Down Target: 35% Net Margin
Calculator solves: Required Price = Breakeven / (1 - Margin%)
Quoting & Margin Analysis
| Margin | Quote | Net Profit | |
|---|---|---|---|
| 20% | $284.80 | +$56.96 | → |
| 25% | $303.79 | +$75.95 | → |
| 30% | $325.49 | +$97.65 | → |
| 35% | $350.53 | +$122.68 | |
| 40% | $379.74 | +$151.89 | → |
| 45% | $414.26 | +$186.42 | → |
| 50% | $455.68 | +$227.84 | → |